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Events Privacy Policy

INTRODUCTION

At Talent Spaces, we care about your privacy and want you to know how we handle your personal data when you participate in our events. This notice explains what data we collect, why we collect it, how we use it and how we keep it safe.

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Please read this Privacy Notice carefully so you understand it. By using our site or applying to any of our events, you automatically agree to this Privacy Notice. If you don’t agree with this notice, please exit the site or form.

DEFINITIONS 

In this Notice, the following terms shall have the following meanings:

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“personal data” means any and all data that relates to any natural person who can be directly or indirectly identified from that data. In this case, it means personal data that you disclose to us through our website (Our Site). This definition shall, where applicable, incorporate the definitions provided in the Irish Data Protection Acts 1998, 2003 and 2018 and the EU Regulation 2016/679 – the General Data Protection Regulation (hereinafter, “the GDPR”);

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“We/Us/Our” means Talent Spaces, a trading name of Talent Spaces Inclusive Limited, a limited company registered in England, with registered address at Collingham House 10-12 Gladstone Road, Wimbledon, London, England, SW19 1QT;

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“Our Site” means the Talent Spaces website available at www.talentspaces.com.

INFORMATION ABOUT US

Welcome to Talent Spaces! We work with partner organisations to make their recruitment processes more inclusive, accessible, and equitable. We act as a Data Controller for the personal data you provide while visiting Our Site or registering for our events.

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If you have any questions, you can reach us at:

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Address: 10 York Rd, London SE1 7ND

Email: info@talentspaces.com

Website: https://talentspaces.com

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THE INFORMATION WE COLLECT

When you apply to our events via a form, we collect some information from you to make sure you can join in at our events.​ The information we collect varies from event to event, but may include:

  • Name

  • Job Title

  • Organisation you work for

  • Age

  • Gender

  • Ethnicity

  • Email address

  • Access and adjustments information

YOUR RIGHTS

You have rights when it comes to your personal information, including:​​

  • Access: You can ask to see the information we have about you.

  • Correction: You can ask us to correct any wrong or incomplete information.

  • Deletion: You can ask us to delete your information.

  • Restriction: You can ask us to stop using your information in certain ways.

  • Objection: You can object to how we use your information if you think it’s wrong.

  • Data Portability: You can ask us to transfer your information to another
    organisation.

 

To use any of these rights, email us at info@talentspaces.co and copy in freya@talentspaces.co. 

HOW WE USE YOUR DATA

We use the information we collect to:​​

  • Sign you up for events

  • Update you on any changes to our events 

  • Ensure we can provide an accessible and inclusive experience

  • Follow the law and any necessary regulations

  • Track who is attending our events

  • Improve our events, including making them more accessible to different groups of people.

Who We Share Your Information With

We might share your information with:​​

  • Event Hosts and Partners: To help run the events and provide feedback.

  • Service Providers: Who run our IT services (your data will be hosted online on
    platforms such as Google Cloud or Microsoft 365).

  • Legal Authorities: If the law says we have to provide them with your information.

Why We Can Use Your Information

We can use your information because:​​

  • Consent: You have given us permission.

  • Legitimate Interests: We need your information to run the events.

  • Impact: To measure the short, medium and long term impact of our events.

  • Legal Obligations: We have to follow certain laws.

Keeping Your Information Safe

We take your privacy seriously and have put measures in place to keep your information
safe from being accessed, changed, or shared without permission. These measures include:​​

  • Encrypting data

  • Using secure passwords and access controls, including when sharing your data with our clients

  • Regularly checking and updating our security procedures

How Long We Keep Your Information

We only keep your personal information for as long as necessary. Here’s how long we keep different types of information:​​

  • Your Name and Contact Information: Kept for 3 years after the event.

  • DEI Information (gender, ethnicity): Kept for 3 years after the event.

CONTACT US

If you have any questions or concerns about how we use your information, please get in touch with us via:

Changes to This Privacy Notice

We might update this notice from time to time. If we make any big changes, we’ll let you know through our website or by email.

This Privacy Notice was last updated in September 2025.

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